Declaration

Members can claim travel and other expenses. This means you can claim back from DWARS the costs you incurred to travel to the DWARS premises, for example, or to buy groceries for food on the premises. Click here for the online claim form. For more information on claims handling, please see the declaration policy.

Term

For all claims, there is a deadline by which claims can be submitted, see the table below:

Claims submitted after the submission deadline will not be reimbursed.

Proof of payment

For a claim, you always need valid proof of payment. A valid proof of payment is a receipt, an invoice or (in the case of travel expenses) a public transport statement. A bank statement is no valid proof of payment. Claims without valid proof of payment unfortunately cannot be reimbursed.

Travel costs

Members who travel to DWARS activity by public transport can have their travel expenses reimbursed*. This applies both to attending activities of their section and activities of the national organisation. Travel may also be reimbursed for other appointments and meetings related to DWARS. Different types of tickets are reimbursed:

1. NS discount tickets. There are different types of these, but all of them are valid only outside rush hour and are especially advantageous when you have to travel long distances. Because these tickets are often cheaper than normal ov fees, you can save the association money. This allows us to organise more cool activities! For example, are you travelling to an activity with a group by train? Then you can make use of a NS group ticket. Are you alone? Then you can often also find map on the rail share shop. In addition, there are sometimes other shops that sell cheap train tickets, you can here find an overview! If you use a discount ticket, make sure you send the pdf file of the ticket along with your claim. This ticket should include your name, destination and date of travel.
2. Travelling with the public transport chip card. In doing so, you can create a claim statement for all your travel expenses by train, bus, tram, and metro at ov-chipkaart.co.uk, and send this along with the claim. You can here find how to do that. If you do not have a discount ticket on the train, but are travelling together with a DWARSer who does, you will also travel at a discount yourself! See here for more info.
3. Travelling with a bank card. To do this, you can also create a claim statement by linking your bank card to your My NS account (you can also request an account for this) or by following the steps at ovpay.co.uk. Send this along with the claim. You can here find how to do that.
4. Loose tickets. We prefer you to use one of the other methods, but you can also declare a separate ticket. Make sure you take a clear photo of your ticket and enclose it with your claim.

* Are you unable to travel by public transport, are the above travel allowances not sufficient for your situation or do you otherwise need customisation so that you can come to a DWARS activity? Please send an e-mail to penningmeester@dwars.org!

Other costs

In addition to travel expenses, it is also possible to claim expenses for other matters. For example, costs incurred by national committees. Want to know what can be claimed? Take a look at the declaration policy or contact the board member responsible for your body.

Go to here towards the online form!